MINUTES OF MEETING BANNON LAKES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Bannon Lakes Community Development District was held on Wednesday, November 6, 2024 at 1:00 p.m. at the World Golf Village Renaissance Hotel, 500 S. Legacy Trail, St. Augustine, Florida.

Present and constituting a quorum were:

Michael Sheldon	Chairman
Kim Crenier	Vice Chair
Sandy Gehring	Supervisor
Thomas Cooper	Supervisor Also present were:
Jim Oliver	District Manager
Wes Haber by phone	District Counsel
Jeff Johnson	Operations Manager
Diana Lambert	Amenities Manager
Lori Dunham	Riverside Management Services
Matthew Biagetti	Governmental Management Services
Shari Arnold	Board Candidate
Thomas Cooper	Board Candidate
Mark Guerra	Board Candidate
Rich Rhoda	Board Candidate

FIRST ORDER OF BUSINESS	Roll Call
Mr. Oliver called the meeting to order.

SECOND ORDER OF BUSINESS	Public Comment
Mr. Oliver opened the public comment period.

November 6, 2024	Bannon Lakes CDD
THIRD ORDER OF BUSINESS	Organizational Matters
Appointment of New Supervisor(s) to Fill Unexpired Term of Office (11/26)
Mr. Oliver noted three seats will be filled. Eight residents provided letters of interest. Seat #3 currently held by Sandy Gehring will be filled first. The new term of this seat expires in 2028. Sandy Gehring was nominated to fill seat #3.

On MOTION by Ms. Crenier seconded by Mr. Sheldon, with all in favor and Ms. Gehring abstaining, the Appointment of Sandy Gehring to Seat #3, was approved 2-0.

Supervisor Gehring will not be sworn in today, as she is already in the seat. She will be sworn in again for the new term, no sooner than the second Tuesday after the general election date of November 5, 2024.

Mr. Oliver stated the next two seats expire in November of 2026. The seats are vacant due to Board resignations. Thomas Cooper was nominated for seat #2.

On MOTION by Ms. Gehring, seconded by Ms. Crenier, with all in favor, the Appointment of Thomas Cooper to seat #2, was approved 3-0.

Mr. Oliver administered the Oath of Office to Thomas Cooper.
Mr. Oliver asked for a nomination for seat #4. Mr. Sheldon nominated John Ter Louw.

On MOTION by Mr. Sheldon, seconded by Ms. Gehring, with all in favor, the Appointment of John Ter Louw to seat #4, was approved 4-0.

Oath of Office for Newly Appointed Supervisor
John Ter Louw was not in attendance and will be sworn in later. Mr. Oliver noted there will be a more comprehensive discussion of the Sunshine Law, Public Records Law, and Ethics Law at the next meeting.

November 6, 2024	Bannon Lakes CDD
FOURTH ORDER OF BUSINESS	Approval of Minutes of the August 7, 2024
Meeting
Mr. Oliver presented the minutes from the August 7, 2024 Board of Supervisor’s meeting and asked for any comments, corrections, or changes. The Board had no changes to the minutes.

On MOTION by Ms. Crenier, seconded by Ms. Gehring, with all in favor, the Minutes of the August 7, 2024 Board of Supervisor’s Meeting, were approved 4-0.

FIFTH ORDER OF BUSINESS	Acceptance of Fiscal Year 2023 Audit
Report
Mr. Oliver stated Florida Statutes require an independent CPA firm conduct an audit each year. The audit begins on page 36 of the agenda package and has been forwarded to chief financial officer. It is a clean audit.

On MOTION by Ms. Gehring, seconded by Ms. Crenier, with all in favor, Acceptance of Fiscal Year 2023 Audit Report, was approved 4-0.

SIXTH ORDER OF BUSINESS	Items Related to the District Engineer
Acceptance of Resignation from District Engineer
Mr. Oliver stated ETM has resigned from the District. He asked for acceptance of ETM’s resignation.

On MOTION by Mr. Sheldon, seconded by Ms. Crenier, with all in favor, the Acceptance of ETM’s Resignation, was approved 4-0.

Consideration of Evaluation Criteria
Authorization for Staff to Issue RFQ
Mr. Oliver reviewed the selection criteria developed by Counsel on page 80 of the agenda.

On MOTION by Mr. Sheldon, seconded by Ms. Crenier, with all in favor, the Evaluation Criteria & Authorizing Staff to Issue an RFQ, was approved 4-0.

November 6, 2024	Bannon Lakes CDD
SEVENTH ORDER OF BUSINESS	Consideration of Proposals for Capital
Reserve Study
Mr. Oliver presented the Capital Reserve Study proposals from Community Advisors, Custom Reserves, and Reserve Advisors. Community Advisors and Custom Reserves proposed
$3,900 and Reserve Advisors proposed $7,000.

On MOTION by Mr. Sheldon, seconded by Ms. Crenier, with Mr. Sheldon, Ms. Crenier, and Mr. Cooper in favor and Ms. Gehring opposed, the Proposal from Community Advisors, was approved 3- 1.

EIGHTH ORDER OF BUSINESS	Discussion of Pond Ownership
Mr. Sheldon noted some ponds are assigned to the HOA’s and some kept within the purview of the CDD. There are 16 interconnected ponds and anything that comes into the system from the Preserve, Orchard, and Grove filters through their system. He would like to meet with each of the HOAs to ask if they are willing to transfer their ponds over to the CDD and put them all under the control of the CDD.

NINTH ORDER OF BUSINESS	Discussion of Amenity Center
Furnishings
Enclosure
Mr. Sheldon discussed setting up a workshop to get the communities thoughts on what to do with the amenity center. Ms. Gehring suggested getting the thoughts of the Boards of the HOA’s on what sort of space they would like to see and address it on a community wide basis. Ms. Crenier would like to see an open forum at night for residents to give their opinions.

TENTH ORDER OF BUSINESS	Discussion of Revision to Fiscal Year 2025
Meeting Schedule
Mr. Oliver recommended the Board consider having the next Special Meeting on December 10th with a workshop at 6:00 p.m. at the Good News Church. At that meeting, they will come back with a proposed annual schedule.

November 6, 2024	Bannon Lakes CDD

On MOTION by Mr. Sheldon, seconded by Ms. Crenier, with all in favor, Revision to FY25 Meeting Schedule – Meeting Scheduled for December 10, 2024 at 6:00 p.m. at Good News Church, was approved 4-0.

ELEVENTH ORDER OF BUSINESS	Ratification of Agreements
Mr. Oliver stated to keep business moving between meetings, staff provides proposals or agreements to the Chair for review and execution. If that happens, that is brought back to the Board to formally ratify those actions.
Pachabelly Dance
Commercial Fitness Products
Thigpen
Jani-King
Lake Doctors
Sandra Gehring (Yoga)
Mr. Oliver noted Sandy Gehring also provides yoga classes so he would like the Board to consider ratification with Sandy abstaining from that vote.

On MOTION by Ms. Crenier, seconded by Mr. Sheldon, with all in favor and Ms. Gehring abstaining, Sandra Gehring (Yoga), was ratified 3-0.

Gina Levesque (Running)

On MOTION by Mr. Sheldon, seconded by Ms. Crenier, with all in favor, Items A, B, C, D, E, & G, were ratified 4-0.

TWELFTH ORDER OF BUSINESS	Ratification of Requisitions:
Series 2021 Requisition (51)
Series 2022 Requisition (11)
Mr. Oliver stated the Engineer prepared the first requisition from the 2021 bond series which was the wrong requisition to fund the final payment to Vallencourt for road resurfacing. Requisition 11 from the Series 2022 Bonds construction account was paid in the amount of
$211,000 to Vallencourt for final asphalt lift and related work required by St. Johns County.

November 6, 2024	Bannon Lakes CDD

On MOTION by Ms. Crenier, seconded by Mr. Sheldon, with all in favor, the Series 2022 Requisition (11), was ratified 4-0.

THIRTEENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Haber discussed the Master HOA. Mr. Sheldon doesn’t know if it is necessary to have a Master HOA. The only agreement they have is with the Preserve.

Engineer
There being no comments, the next item followed.

District Manager
Mr. Oliver will administer the oath to Sandy Gehring and John Ter Louw at the next meeting.

General Manager – Report
Ms. Lambert followed up on the small rental fee for the clubhouse private parties and noted last week’s events were well attended. The Board discussed charging the fee versus money in the budget for some furniture replacement. Mr. Oliver noted there isn’t funding for that project in the operations budget, but it could be funded from the capital reserve account. Board members thanked Jeff Johnson of RMS for his work in preparing for back to back hurricanes, and for fixing the dog park gate.

FIFTEENTH ORDER OF BUSINESS	Audience Comments
Diana – Noted a lot of grit, dirt and candy pieces on the floor while doing yoga and asked about the mopping schedule. Ms. Lambert will review.
Mary – Feels the meetings aren’t shared like they should be & the Board process is very one sided. Ms. Crenier noted the seats are elected through the Supervisor of Elections. The CDD follows Florida Statutes Chapter 190. She asked for the meetings to be posted on FB. E-Blasts go out to residents and its on the CDD website.

November 6, 2024	Bannon Lakes CDD

SIXTEENTH ORDER OF BUSINESS	Supervisor’s Requests
There being no comments, the next item followed.

SEVENTEENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Statement of Revenues & Expenditures for the Period Ending September 30, 2024
Mr. Oliver presented the unaudited financials through the end of September 2024.
Assessment Receipt Schedule
Approval of Check Register
Mr. Oliver presented the check register for approval.

On MOTION by Ms. Gehring, seconded by Ms. Crenier, with all in favor, the Check Register, was approved 4-0.

EIGHTEENTH ORDER OF BUSINESS	Next Scheduled Meeting – December 11,
2024 @ 6:00 p.m. at the Good News Church
Mr. Oliver stated the next meeting will be December 11, 2024 at 6:00 p.m. at the Good News Church. The proposed meeting schedule will be brought to this meeting.

NINTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Sheldon, seconded by Ms. Crenier, with all in favor, the meeting was adjourned 4-0.

Secretary / Assistant Secretary	Chairperson / Vice Chairperson