pas

MINUTES OF MEETING BANNON LAKES
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Bannon Lakes Community Development District was held on Wednesday, August 3, 2022 at 1:00 p.m. at the World Golf Village Renaissance Hotel, 500 S. Legacy Trail, St. Augustine, Florida.

Present and constituting a quorum were:

Art Lancaster	Chairman
John Dodson	Vice Chairman
Chris d’Aquin	Supervisor
Chris Hill	Supervisor

Also present were:

Jim Oliver	District Manager
Wes Haber	District Counsel
Denise Powers	Amenity Manager
Sheila Papelbon	BNY Mellon
Luis Escobar	BNY Mellon
George Katsaras by Zoom	District Engineer

FIRST ORDER OF BUSINESS	Roll Call
Mr. Oliver called the meeting to order at 1:00 p.m. Four members of the Board were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment
Mr. Oliver noted there were three opportunities for public comment. A resident wanted to make sure that item nine is discussed and that there are clear communications. There being no other public comments, the next item followed.
August 3, 2022	Bannon Lakes CDD
THIRD ORDER OF BUSINESS	Affidavit of Publication
Mr. Oliver stated that the public hearing has been advertised in the local paper as required by Florida statute. The notice was published twice on July 6th and July 13th. Because there is not an increase in the per unit assessments, there was no requirement for a mailed notice.

FOURTH ORDER OF BUSINESS	Approval of Minutes
A. May 4, 2022 Meeting
B. May 4, 2022 Audit Committee Meeting
Mr. Oliver presented the meeting minutes from the regular May 4, 2022 Board of Supervisor’s meeting and the May 4, 2022 Audit Committee meeting and asked for any comments or corrections from the Board. There being none, he asked for a motion of approval.

FIFTH ORDER OF BUSINESS	Overview of Approved Fiscal Year 2023
Budget
Mr. Oliver gave a quick overview of the presented budget which was provided in the agenda package. The largest item in the general fund, which is the operating fund for the District, is the assessments to the tax roll. That has grown from $444,000 to $573,000. The growth is due to the number of platted lots. The total revenues went from $610,00 to $676,000 which mirrors what the projected increase in expenditures will be. There are some line-item descriptions that will need to be corrected based on the decision of the audit committee as well as janitorial changes. There is no increase in the assessments and the Board can amend the budget after it is approved.

SIXTH ORDER OF BUSINESS	Public Hearing
Mr. Oliver asked for a motion to open the public hearing.

There being no public comments, Mr. Oliver asked for a motion to close the public hearing.
August 3, 2022	Bannon Lakes CDD

A. Consideration of Resolution 2022-09, Relating to Annual Appropriations and Adopting the Budget for Fiscal Year 2023
Mr. Haber noted that there are three separate documents under the consideration of the budget and they are looking for three separate motions to be approved. Over 60 days ago there was a resolution approving the budget and it was provided to St. Johns County for their review. This resolution formally adopts the budget and appropriates the funds as allocated. The adoption of the resolution formalizes the adoption of the budget, and the assessment amount will then be certified to the county for collection.

B. Consideration of Resolution 2022-10 Imposing Special Assessments and Certifying an Assessment Roll
Mr. Haber explained that this resolution serves two functions, certifies for collection both the O&M and debt assessments. It also levies and imposes the O&M assessments because they get reimposed year after year.

C. Consideration of Developer Funding Agreement for Fiscal Year 2023
Mr. Haber noted that in the adopted budget there were two revenue sources, one being the assessments and the other was developer funding. This obligates the developer to make the funding only if it becomes necessary. It gives the District the ability to collect a shortfall if there happens to be one for any costs that are budgeted if the assessments do not cover the costs. This is in substantial form and staff will bring the final form of agreement for the Chair to sign.
August 3, 2022	Bannon Lakes CDD

SEVENTH ORDER OF BUSINESS	Consideration	of	Agreement	for
Landscape and Irrigation Maintenance Services with Landcare Group, Inc.
Mr. Haber noted that a form of the agreement was provided in the agenda packet along with the proposal that was provided by Landcare Group, Inc. The annual fee is $139,218.13. The most notable change in the contract is the exclusion of mulch services due to fluctuating costs and mulch will be billed separately.

EIGHTH ORDER OF BUSINESS	Consideration of Renewal Proposal with
Riverside Management Services, Inc for Amenity Management, Operations Management, and Pool Maintenance Services
Mr. Oliver noted that the proposed fees are in the adopted budget and this is the form of agreement for FY23 services. The question was asked if the Board had ever considered other management companies and there was a consensus that Riverside has done a wonderful job and they are happy with their services.

NINTH ORDER OF BUSINESS	Consideration of Amended and Restated
Disclosure of Public Financing and Maintenance of Improvements to Real Property by the Bannon Lakes CDD
Mr. Haber stated that this document is similar to one that has already been approved and has been recorded in the public records of St. Johns County. This document specifies what the
August 3, 2022	Bannon Lakes CDD
project is for the District that has been taken from the engineer’s report and goes into detail about bond issuances. It provides updates for each bond issuance and provides information about the Board and provides information about the District manager detailing Operation and Maintenance and debt service are paid for with assessments. It does note that this is a snapshot of the District at the time and is subject to changes over the course of the District’s life. A resident had questions about maintenance responsibilities between his property and the lake. They decided to take that conversation offline, and GMS will follow up with the resident about the property in question.

TENTH ORDER OF BUSINESS	Discussion for the Implementation of a
Towing Policy for the Amenity Center Parking Lot
A. Consideration of Resolution 2022-11, Designating the Date, Time, and Place of Public Hearing to Adopt Rules Relating to Overnight Parking and Traffic Enforcement; Adopting the Proposed Rule as Temporary Policy; and Providing an Effective Date Mr. Oliver led the Board in discussion regarding towing policies for the amenity center.
Ms. Powers noted that generally the residents are good at communicating extended parking circumstances but there have been times where there was an issue, and she would like the authority if the situation was appropriate to have a towing company remove a car if necessary. A towing agreement will give her that authority and the towing company that is chosen will add signs to the areas about the agreed upon parking rules. As long as they are following the state laws that concern towing, the Board is in favor of new towing policies. Mr. Haber would like to amend the policies to state, “with exception of vehicles that have been granted permission by designated District representatives, overnight parking is prohibited.” The language will be adjusted to amend the parking policies and add the towing policy. This document sets a public hearing for this to be put in place at the next regularly scheduled Board meeting. Approving the resolution will allow staff to make the appropriate changes discussed and they will be brought back for adoption. The public hearing to adopt the new parking policies will be held November 2, 2022 at 1:00 p.m.
August 3, 2022	Bannon Lakes CDD

ELEVENTH ORDER OF BUSINESS	Ratification	of	Janitorial	Services
Agreement Jani-King, Inc.
Mr. Oliver noted that this was discussed at the last meeting and resulted in a lower fee and better services. He is just looking for a motion of ratification.

TWELFTH ORDER OF BUSINESS	Update on Changes to Amenity Facility
Policies
Presentation of Redline Changes to Amenity Facility Policies
Ms. Powers presented the changes and stated that the biggest change was discussed at the last meeting with the fitness center changes that included creating a minimum age restriction of 12-years-old to access the gym. The other significant change would allow residents to bring a bounce house and put it in the grass area by the playground. The resident would provide the liability insurance but would allow them to use the area for a rental that they provide. Mr. Haber added that these changes can be made without the holding of a public hearing.

Acceptance of Updated Amenity Facility Policies
The Board agreed with the changes and had no further questions.

August 3, 2022	Bannon Lakes CDD
THIRTEENTH ORDER OF BUSINESS	Acceptance	of	Audit	Committee
Recommendations
Mr. Oliver noted that the audit committee met prior to the Board meeting and ranked the received proposals. Staff will move forward with an engagement letter for Berger Toombs and bring it back to the Board for approval.

FOURTEENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

FIFTEENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Haber didn’t have anything else to report to the Board and offered to answer any questions.

Engineer
Ratification of Series 2021 Requisitions No. 34 – 40
Mr. Katsaras presented the requisitions for ratification. Staff had some discussion with the engineer about the finishing of current projects and requested Mr. Katsaras come to the next Board meeting with signoff packages.

Presentation of the Stormwater Needs Analysis Report
Mr. Oliver presented the stormwater needs analysis report and noted that it can be found in the agenda package. It was submitted to St. Johns County by the June 30th deadline. Mr. d’Aquin stated that he believes the map included with the report is out-of-date and staff will look into it and follow up to be sure the county has the most up to date version.
August 3, 2022	Bannon Lakes CDD

District Manager – Consideration of Proposed FY23 Meeting Schedule
Mr. Oliver presented the meeting schedule for Fiscal Year 2023 with meetings on November 2, February 1, May 3, and August 2, 2023.

General Manager – Report
Ms. Powers presented the general manager’s report and highlighted a couple items for the Board. The report can be found in the agenda package. She wanted to publicly thank Pulte. She explained how well they have worked with new residents, and she is very appreciative of them. She offered to answer any questions the Board may have, and there being none, the next item followed.

SIXTEENTH ORDER OF BUSINESS	Audience Comments
A resident asked a question about lake maintenance and if the Board had allocated anything in the budget to stock something that will control weed and algae growth. The Board did note that it should be taken care of by the pond maintenance crew. A resident asked about standing water and believes there might be a drainage problem. They will have the site contractor take a look at the area in question. The resident asked about the consideration of installing some bike safety racks. Ms. Powers did have some information to present and will continue to research the best options for bike racks around the community.
Another resident asked a question about the CDD fees and asked if they would consider lowering the fees. Operationally, there should not be an increase, but they do not typically go down either. There was a question about the HOA firm and Mr. Lancaster explained the Master Homeowners Association and how it will work before it gets turned over to residents. This particular resident will talk with Mr. Lancaster offline to try and get some clarity about the HOA issue he is having.
August 3, 2022	Bannon Lakes CDD
Another resident asked how the landowner’s election works and Mr. Oliver explained that process to him. Mr. Oliver will post the information of the election onto the website later in the week.

SEVENTEENTH ORDER OF BUSINESS	Supervisor’s Requests
There being none, the next item followed.

EIGHTEENTH ORDER OF BUSINESS	Financial Reports
Balance Sheet and Statement of Revenues & Expenditures for the Period Ending June 30, 2022
Mr. Oliver presented the financial reports and had no unusual variances to report.

Assessment Receipt Schedule
Mr. Oliver reviewed the assessment receipt schedule and noted that the District is fully collected.

Approval of Check Register
Mr. Oliver noted that the check register required Board approval. There was question about some damage done and staff reported they will look into submitting a reimbursement request to the county.

NINETEENTH ORDER OF BUSINESS	Organizational Matters
Acceptance of Supervisor Linda Scandurra’s Resignation
Mr. Oliver asked the Board to accept the resignation of Linda Scandurra.

Mr. Lancaster suggested that they move Mr. Dodson over to Ms. Scandurra’s seat because his seat will expire and be filled in the upcoming landowner’s election allowing him to stay on
August 3, 2022	Bannon Lakes CDD
until 2024. Mr. Dodson resigned from his seat and Mr. Oliver asked for a motion to fill the vacant seat with Mr. Dodson which is seat number three. He will be sworn in before the next Board meeting.

TWENTIETH ORDER OF BUSINESS	Next Scheduled Meeting – November 2,
2022 @ 1:00 p.m. at the World Golf Renaissance Hotel, 500 S. Legacy Trail, St. Augustine, FL 32092
Mr. Oliver stated the next scheduled regular meeting date would be November 2, 2022 at 1:00 p.m. at the World Golf Renaissance Hotel, 500 S. Legacy Trail, St. Augustine, FL 32092.

TWENTY FIRST ORDER OF BUSINESS	Adjournment
The meeting was adjourned.

Secretary / Assistant Secretary	Chairperson / Vice Chairperson